Leasing Administration Officer/ Senior Officer

Job Overview

The Officer / Senior Officer - Leasing Administration is responsible for managing all leasing administration functions to support the Leasing and Leasing Marketing teams. This role involves handling tenancy-related matters, maintaining accurate records, and ensuring efficient administrative processes.

Responsibilities

Administrative and Clerical Support

• Provide general administrative and clerical support to ensure smooth daily operations for leasing and marketing activities across retail portfolios.

• Assist with office administration tasks as required.

Tenant Interaction and Customer Service

• Greet guests and handle general inquiries professionally.

• Address daily leasing inquiries and manage tenancy matters promptly.

Tenancy Documentation

• Prepare tenancy contracts and related documents with accuracy.

• Regularly update and maintain the leasing system to ensure data integrity.

• Manage billing and monitor the payment status of rental collections.

• Prepare monthly accounts receivable reports for management review.

• Ensure timely completion of month-end closing activities and reporting.

Enquiry and Collaboration

• Handle daily leasing inquiries and coordinate with internal teams to resolve issues.

Requirements

• At least 4 years' experience in leasing administration or related fields

• Proficiency in leasing systems and Microsoft Office applications (e.g., Word, Excel)

• Strong communication and interpersonal skills

• Attention to detail and ability to handle sensitive financial data with confidentiality

• Strong organizational and multitasking skills

• Good command of both spoken and written English and Chinese