Senior Executive Assistant, Investment Banking

The Senior Executive Assistant is a highly visible and trusted partner to senior leadership, providing seamless executive support in a fast-paced, dynamic and high-performing environment. This role offers extensive exposure to senior stakeholders across the organization, including regional leadership, C-suite executives, clients and external partners.

The successful candidate will thrive in a demanding and intellectually stimulating environment, demonstrating exceptional organizational skills, sound judgment, discretion and the ability to anticipate business needs. As a key member of the leadership support team, the individual will contribute to the effectiveness and efficiency of executive decision-making by managing competing priorities, facilitating communication and ensuring flawless execution of day-to-day operations.

Key Responsibilities

• Provide dedicated support to Managing Director-level executive(s) with regional oversight and strategic leadership responsibilities, while supporting broader departmental initiatives.
• Serve as a trusted partner and gatekeeper, proactively managing an exceptionally complex calendar across multiple time zones, business priorities and senior stakeholders.
• Coordinate and facilitate high-profile meetings, leadership forums, client engagements, board-level discussions and executive committee activities.
• Manage interactions with senior internal and external stakeholders, including C-suite executives and key business leaders across the organization.
• Anticipate executive needs, identify scheduling conflicts and proactively recommend solutions to optimize productivity and business effectiveness.
• Prepare, review and coordinate presentation materials, meeting briefing packs, correspondence and business documentation for senior management discussions.
• Support executive communications and ensure timely follow-up on key action items and deliverables.
• Coordinate complex international and regional travel arrangements, including detailed itineraries, meeting schedules and contingency planning.
• Prepare, reconcile and monitor travel and entertainment expenses with a high degree of accuracy and compliance.
• Assist with the creation and maintenance of presentations, spreadsheets, reports and other business-critical documents.
• Manage procurement requests, invoice processing and administrative workflows.
• Support special projects, business initiatives and leadership events as required.
• Act as a resource and mentor to junior administrative professionals, sharing best practices and fostering team collaboration.
• Demonstrate strong risk and controls awareness, ensuring adherence to all applicable policies, procedures and regulatory requirements.