Business Support Assistant

Job Function

Non-Standard

Job Sub Function

Fixed Term Employee

Job Category

Non-Standard

All Job Posting Locations

Mongkok, Kowloon, Hong Kong

Job Description

Compliance & Marketing Operations Support

• Support HCC pre-approval submissions, system budget management and post-event documentation.
• Prepare business documents, including internal forms, invitations, and agreements.
• Coordinate other compliance activities, including copy review applications and marketing material approval processes.
• Maintain accurate event records and tracking reports.
• Support budget planning by preparing cost estimates and benchmarking costs to the team.

Administrative & Business Support

• Coordinate business documentation and stakeholder communications.
• Maintain records, trackers, and operational documentation to support business activities.
• Assist with project coordination, reporting, and continuous process improvement initiatives.
• Provide comprehensive administrative support to Sales and Marketing teams.
• Support departmental priorities and ad hoc business requirements as needed.

Procurement, Financial & Operational Support

• Support procurement processes, including vendor creation.
• Coordinate due diligence renewals and vendor-related documentation.
• Liaise with internal stakeholders on procurement and operational activities.
• Prepare purchase requisitions, purchase orders, payment requests, and related documentation.
• Coordinate invoice processing, payment follow-up, and financial administration.
• Support sample inventory management, logistics coordination, and operational record keeping.
• Assist with business operations and reporting activities as required.

Required Skills

Preferred Skills