Assistant to Company Secretary

Requirements:

Qualification:

• Bachelor's degree in Law, Accounting, Corporate Governance, Business Administration or related discipline

• Member or student member of The Hong Kong Chartered Governance Institute (HKCGI) (formerly ICSA) preferred

• Relevant professional qualification (e.g. LLB, BSc (Hons) Accounting, Corporate Governance certification etc.) is an advantage

Experience:

• Minimum 2-3 years of company secretarial experience

• Proven experience working with Hong Kong listed companies is essential

• Experience in organizing board and committee meetings, preparing announcements, circulars and regulatory filings and maintaining statutory records and handling company secretarial matters for group entities

• Experience in handling offshore jurisdictions (e.g. BVI) is an advantage

Knowledge:

• Strong knowledge of: HKEX Listing Rules, Companies Ordinance (Cap. 622) and Securities and Futures Ordinance (SFO) disclosure requirements

• Familiar with (1) Corporate Governance Code and best practices and (2) Procedures for HKEX filings and the Electronic Submission System

• Good understanding of compliance requirements for listed issuers and group structures

Skill:

• Excellent organizational and time management skills with ability to manage multiple deadlines

• Strong drafting skills (e.g. minutes, resolutions, announcements)

• Attention to detail and high level of accuracy

• Good communication and interpersonal skills (ability to liaise with regulators and external advisors)

• Proficient in Microsoft Office applications. Experience with board portal systems is a plus

Others:

• High level of integrity, professionalism and confidentiality

• Strong sense of responsibility and accountability

• Ability to work under pressure and meet tight regulatory deadlines

• Proactive, self-motivated and willing to take ownership of tasks

• Good command of written and spoken English and Chinese (including Putonghua preferred)

Responsibilities:

• Provide assistance to Company Secretary to ensure corporate compliance with HKEX Listing Rules, Companies Ordinance (Cap. 622), and other applicable regulations

• Handle preparation and submission of announcements, circulars, and notices via HKEX Electronic Submission System (ESS), annual and interim reports

• Monitor and ensure timely disclosure of inside information and other regulatory filings

• Liaise with HKEX, SFC, share registrar, auditors, and external legal advisers

• Provide assistance and support on organizing and coordinating board meetings and board committee meetings (Audit, Remuneration, Nomination, etc.)

• Assist and support preparation and distribution of Agendas, board papers, and meeting packs

• Handle full spectrum of company secretarial duties for the listed company and its subsidiaries

• Maintain statutory books and registers

• Prepare and file annual returns, changes in directors, company secretary, or registered office and other corporate documents.

• Provide support on share allotments/transfers

• Coordinate execution of agreements and corporate actions

• Manage company secretarial databases and filing systems. Ensure proper execution and safekeeping of corporate documents

• Handle routine enquiries relating to company secretarial matters

• Assist in ad hoc projects, transactions, or corporate exercises (e.g. restructuring, financing, M&A)

Working Hours:

• 5-day work

Working Location:

• Kowloon Bay