Executive Officer II / Project Co-ordinator II

Faculty of Science
Executive Officer II(s) / Project Co-ordinator II(s)

The Faculty of Science has over 3,600 students guided by more than 400 teaching and research staff, and has six major teaching units, offering a comprehensive range of undergraduate and postgraduate programmes.
Reporting to the Faculty Secretary (or designate), the appointee(s) will be providing comprehensive operational, executive, and secretarial support across multiple functional portfolios within the Faculty Office.

The appointee(s) will be cross-trained and deployed to handle a flexible mix of responsibilities spanning Postgraduate Education, Research Administration, and Financial Operations. Duties include (a) co-ordinating and providing operational support for admissions, nominations, and qualification vetting for postgraduate portfolios; (b) providing executive and secretarial support to core faculty research initiatives including research project management for research schemes and panels; (c) organising workshops, seminars, and strategic faculty events; (d) assisting in a wide range of financial matters for the Faculty; and (e) assisting with general office operations and undertaking other ad hoc duties and cross-portfolio assignments as required. Working during non-office hours, including weekends, will be required occasionally.

Applicants should have (i) a good Bachelor's degree; (ii) fulfilled the language requirements set out on the website: https://www.hro.cuhk.edu.hk/en-gb/languageforeo (for Executive Officer II); (iii) at least 2 years' post-qualification executive experience at tertiary institutions; (iv) proficiency in computer applications, such as Microsoft Office 365 and Chinese word-processing; (v) an excellent command of written and spoken English and Chinese (including Putonghua); (vi) strong problem-solving, organisational, multi-tasking, and interpersonal skills; and (vii) the ability to work effectively in a team as well as independently. Having experience in Postgraduate academic programme administration, research and financial management, and/or committee work will be a distinct advantage. Shortlisted candidates will be invited to sit for a written test.

Applicants must submit copies of certificates showing that they have fulfilled the language requirements and academic qualifications stated above, otherwise their applications will NOT be considered.

Appointment will initially be made on contract basis for up to 2 years (with contract-end gratuity for a 2-year contract), renewable subject to good performance and mutual agreement.

[Those who have responded to the previous advertisement for the same post (Ref. 2600017Y and 260001M8) need not re-apply.]

The University only accepts and considers applications submitted online for the post above via the CUHK career site. For more information and to apply online, please visit http://career.cuhk.edu.hk.